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Consolidated Minutes 2/24/24 SREWSC Annual Members Meeting & Board Meeting

February 24, 2025

CONSOLIDATED SREWSC Annual MEMBERS And Board Meeting Minutes 2/24/2024

NOTICE was given under the Texas Open Meetings Act: Annual Members meeting of the Skyline Ranch Estates Water Supply Corporation was scheduled, posted and met immediately following the annual Skyline Ranch Estates POA meeting at the Wimberley United Methodist Church, RR 12 and FM 1492, Wimberley, Hays County, Texas, which began shortly after 10:00 a.m.  on February 24, 2024.

Minutes

ANNUAL MEMBERS MEETING:

  1. ESTABLISHED QUORUM OF MEMBERS & ANNUAL MEMBERS MEETING WAS CALLED TO ORDER. Members meeting began immediately following the POA meeting at approximately 11:45 a.m.
  2. REVIEW AND APPROVE MINUTES FROM LAST MEMBERS MEETING. Steve Greenberg moved and Bill Gammon seconded a motion to accept minutes from the last annual meeting (with spelling correction) as posted on our website (and having been distributed electronically to all members registered for our site and to receive email). All members were in favor, with none opposed.
  3. Chip reported that we are still at a drought level 4 restriction (40% reduction) and are allotted 9 million gallons for the year. We have managed to stay within our allotment thanks to the conservation of our members-thanks to all. We have a conservation plan on file with HTGCD and it is working! We also have a safety and security plan to protect our wells. Discussion of water quality reports are distributed in mail and on our website. Discussion of Customer Service Agreements (CSA's) and Customer Service Inspections (CSI's) - we are basically in compliance with requirements of TCEQ to keep our drinking water safe. We do have virtually all CSA’s in place, and although we do not have all required Customer Service Inspection Reports on file yet, Members can be assured we are making efforts and progress towards that goal.
  4. BACK FLOW PREVENTOR TCEQ YEARLY INSPECTION REQUIREMENT-Chip discussed members who have another source of water on their property and are connected to our water system are required to have an annual inspection by a certified inspector and the owner will be responsible for any maintenance that is needed to bring the property into compliance. There are nine households to be inspected according to PGMS. Chip Schwamb and the board recommend that the WSC pay for the backflow inspections this year and members will be responsible for any repairs. Chip Schwamb made a motion for the WSC to pay for the fees for an initial inspection this year; and Steve Greenberg seconded the Motion. The Motion passed unanimously by voice vote, with all members voting in favor, and none opposed.
  5. Chip presented a financial report for Hamish Fordwood-see report on file with treasurer. Review of loan and expenses. Review of items including insurance for the well sites. Our delivery system is NOT insured and must be maintained at the expense of water service corporation. Three major items of expense were: propane, downhole water pumps for both wells, and mini-hydrants which were recommended by our fire chief and Tim of PGMS. The location of the mini-hydrants were chosen based on where the flush valves are in place to greatly reduce the cost of the installation of the mini-hydrants. All members will benefit from the mini-hydrants and may be able to get an insurance reduction based on the installation. Discussion of possible expense related to the need for leak detection in our system and also the installment of electricity and air temp control at the well site. Also-discussion of smart meters and a way to determine if there is a leak on the members side.
  6. DETERMINE STATUS OF BOARD MEMBERSHIP - three new volunteers for the board stepped forward, including Trace or Jamie Koenings – [email protected]; [email protected] and Bill [email protected]. Sean Brady also volunteered to join the board. Motion to accept new water board members (by acclamation) by Steve Greenberg and second by Toni Nelson and Mark Hallam. All members voted in favor, with none opposing.

Motion was made to adjourn the members meeting, seconded, and the members meeting was adjourned at 12:25 p.m.

 

BOARD MEETING:

A Board Meeting was held immediately following the adjournment of the Annual Members Meeting, pursuant to notice given under the Texas Open Meetings Act.

  1. A quorum was recognized as present (Chip Schwamb, Laura Steffy, Mark Hallam, Trace Koenings, Bill Gammon, Steve Greenberg) and the Board meeting commenced.
  2. Minutes from the last monthly meeting: On motion made and duly seconded, the minutes of the last monthly board meeting were approved, with no one opposed.
  3. Organizational discussion for coming year and elect new officers: Steve Greenberg moved to table the organizational discussion and election of new board officers until the next meeting. Mark Hallam seconded. All were in favor with none opposed and the organizational discussion and election of new board members for the next year was tabled until the next monthly meeting.

SET MARCH MEETING TIME AND DATE -March 21st at 5:30 p.m. Place to be determined.

Steve made a motion to adjourn, and Mark seconded, and, there being no opposition, the Board Meeting was adjourned at 12:43 p.m.